View Our Website View All Jobs

Campaign Coordinator, Shot@Life

Position Overview

The Campaign Coordinator, Shot@Life provides administrative, operational, and research support to the Shot@Life campaign.

Essential Functions

Campaign Coordination (40%)

  • Coordinate local and national event logistics with Shot@Life team members, venues, vendors, and partners.
  • Travel to campaign events to support set-up and run-of-show.
  • Maintain the campaign’s inventory of materials.
  • Track use of all materials distributed for campaign events.
  • Order and design new materials through vendors as needed.
  • Work with Champions and partners to distribute requested materials.
  • Support grassroots advocacy efforts to increase organic growth and strengthen constituency engagement.
  • Conduct research for internal and external communications.

Administrative Support (35%)

  • Provide administrative support to assigned members of the Shot@Life team.
  • Handle scheduling, draft correspondence, and complete other tasks as needed.
  • Coordinate travel arrangements and logistics.
  • Process expense reports for supported staff.
  • Organize meetings and conference calls, taking minutes as needed.
  • Prepare, finalize, and distribute internal and external correspondence as directed.
  • Manage electronic and paper files.
  • Assist with briefing notes, memos, and board book preparations as directed.

Budget and Contract Management (25%)

  • Assist Shot@Life’s Executive Director and Sr. Partnerships Associate in managing the budget, contract, grant, and fiduciary portfolio for the team.
  • Work with Business Services/Budget Department to draft approval forms, agreements, and amendments.
  • Track scheduled payment disbursements and project deliverables.
  • Work with Finance and Business Services/Budget Departments to process bills and invoices and execute contracts. Monitor disbursements and troubleshoot as needed.
  • Other activities required to effectively manage grants and contracts.
  • Oversee the campaign’s budget, track expenses, and process outgoing payments in a timely manner.
  • Support the Sr. Partnerships Associate to track individual fundraising numbers and prepare fundraising components of quarterly and annual reports; draft donor communications, including thank you letters; perform prospect research as directed.
  • Perform other duties as assigned.

Selection Criteria

  • Bachelor’s degree required.
  • Advanced knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Previous experience developing written materials (analyses, reports, talking points, etc.) for senior leaders and external audiences.  Strong communications, research, and professional writing skills.
  • Database management skills preferable, especially of GIFTS and Raiser’s Edge database programs.
  • Familiarity with global health, international development, and/or the United Nations desired.
  • Previous grant and contractual experience preferred.
  • Personal commitment to UNF’s vision and the ability to articulate it to others in a manner that compels them to action.
  • Ability to multi-task and juggle many projects at once is a must.
  • Ability to develop, maintain, and enjoy effective working relationships with people from a wide variety of organizations and with a wide variety of functional expertise.
  • Self-starter, team player, with strong attention to detail.
  • Perceptual acuity.
  • Openness and flexibility.
  • Stress tolerance and resilience.
  • Communication skills (listening, speaking, and writing).
  • Continuous learning skills and the ability to synthesize information.
  • Multi-cultural experience.
  • Ability to meet regular attendance/tardiness policy.
  • Ability to work under pressure and handle stress.

Benefits & Compensation 

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
  • dental insurance
  • vision insurance
  • flexible spending accounts
  • 403b retirement savings plan with a generous matching contribution
  • group term and supplemental life insurance
  • short-term disability
  • long-term disability
  • health club discounts
  • commuter subsidy
  • back-up care
  • employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.