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Campaign Coordinator, Shot@Life

Position Overview

The Campaign Coordinator, Shot@Life provides administrative, operational, and research support to the Shot@Life campaign.

Essential Functions

Campaign Coordination (40%)

  • Coordinate local and national event logistics with Shot@Life team members, venues, vendors, and partners.
  • Travel to campaign events to support set-up and run-of-show.
  • Maintain the campaign’s inventory of materials.
  • Track use of all materials distributed for campaign events.
  • Order and design new materials through vendors as needed.
  • Work with Champions and partners to distribute requested materials.
  • Support grassroots advocacy efforts to increase organic growth and strengthen constituency engagement.
  • Conduct research for internal and external communications.

Administrative Support (35%)

  • Provide administrative support to assigned members of the Shot@Life team.
  • Handle scheduling, draft correspondence, and complete other tasks as needed.
  • Coordinate travel arrangements and logistics.
  • Process expense reports for supported staff.
  • Organize meetings and conference calls, taking minutes as needed.
  • Prepare, finalize, and distribute internal and external correspondence as directed.
  • Manage electronic and paper files.
  • Assist with briefing notes, memos, and board book preparations as directed.

Budget and Contract Management (25%)

  • Assist Shot@Life’s Executive Director and Sr. Partnerships Associate in managing the budget, contract, grant, and fiduciary portfolio for the team.
  • Work with Business Services/Budget Department to draft approval forms, agreements, and amendments.
  • Track scheduled payment disbursements and project deliverables.
  • Work with Finance and Business Services/Budget Departments to process bills and invoices and execute contracts. Monitor disbursements and troubleshoot as needed.
  • Other activities required to effectively manage grants and contracts.
  • Oversee the campaign’s budget, track expenses, and process outgoing payments in a timely manner.
  • Support the Sr. Partnerships Associate to track individual fundraising numbers and prepare fundraising components of quarterly and annual reports; draft donor communications, including thank you letters; perform prospect research as directed.
  • Perform other duties as assigned.

Selection Criteria

  • Bachelor’s degree required.
  • Advanced knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Previous experience developing written materials (analyses, reports, talking points, etc.) for senior leaders and external audiences.  Strong communications, research, and professional writing skills.
  • Database management skills preferable, especially of GIFTS and Raiser’s Edge database programs.
  • Familiarity with global health, international development, and/or the United Nations desired.
  • Previous grant and contractual experience preferred.
  • Personal commitment to UNF’s vision and the ability to articulate it to others in a manner that compels them to action.
  • Ability to multi-task and juggle many projects at once is a must.
  • Ability to develop, maintain, and enjoy effective working relationships with people from a wide variety of organizations and with a wide variety of functional expertise.
  • Self-starter, team player, with strong attention to detail.
  • Perceptual acuity.
  • Openness and flexibility.
  • Stress tolerance and resilience.
  • Communication skills (listening, speaking, and writing).
  • Continuous learning skills and the ability to synthesize information.
  • Multi-cultural experience.
  • Ability to meet regular attendance/tardiness policy.
  • Ability to work under pressure and handle stress.

Benefits & Compensation 

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
  • dental insurance
  • vision insurance
  • flexible spending accounts
  • 403b retirement savings plan with a generous matching contribution
  • group term and supplemental life insurance
  • short-term disability
  • long-term disability
  • health club discounts
  • commuter subsidy
  • back-up care
  • employee assistance program

Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care

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